& Sharing Data
Way You Work
Right Data Tool
tools should make you better at what you do more efficient,
more productive, more consistant, and less stressed. Your tools
should follow the way you and your group work. Through their growth,
however, many businesses find themselves with many different systems
that don't work together, many of which typically only reside somewhere
buried on an individual's hard drive. Problems will eventually arise
from this lack of organization; some are easy to spot and others
are not so obvious.
can help you analyze your organization's workflow and data usage,
and we can make recommendations that will make you more efficient.
Whether you are looking for ways to make your current system better
or you would like to have a custom workflow solution professionally
designed and built, we can help you with the blueprints and a strong
foundation to build upon.
do you need?
the database solution easy to use and to understand?
your current data environment and consider your possible solutions
while keeping these thoughts in mind:
Your computer should work the way you work. You shouldn't have
to adjust the way you work just because your computer insists on doing
things differently. A good custom data solution should follow your
office workflow. Think about and diagram that workflow first, and
then design a data solution based on that diagram. A solution's screens
should match the tasks in your workflow, and the navigation between
screens should follow the defined process workflow. Screens should
be intuitive; they should work the way you work so that they
are easy to use and to understand.
Can the solution help automate what are now manual processes?
Pinpoint routine processes that can be automated so that staff time
can be spent working with clients and being creative. Most offices
don't realize the capabilities of their computers. A data professional
can review your workflow and make suggestions on what processes can
be automated. By automating a few routines, you can often save a couple
minutes over dozens of times each day. Some automated routines can
save hours and days each time they run. And other automatic routines
might remind people of tasks that they would have otherwise forgotten
Is your data spread across many different departments, computers
and software applications?
Over the years, many offices end up with the same data residing in
different places. Some staff members might enter mailing list and
invoicing data into a spreadsheet program like Excel because that's
what they know. At the same time, someone else was generating invoices
and holiday card lists with a word processor like WordPerfect. And
someone else used an accounting program like MYOB
to enter payments and track expenses. The result is that the same
names and addresses reside on different computers and each of the
users who entered the data had to take the time to enter data that
someone else had already taken the time to type somewhere. Meanwhile,
none of those systems tell the entire history on that client. A data
professional can design a system that holds all necessary information
in one system, yet makes it logically and easily accessible to only
those people who need it...when they need it.
Does everyone have access to the information they need?
How many times have you been in the middle of some project or
another when the boss calls and wants some information 'now'. Or how
often have you called someone for information when they weren't at
their desks? And
when different parts of the picture live on different computers or
in different programs, how can you easily find what you want and,
more importantly, how can it be combined to provide the reports you
need?! A FileMaker professional can set up report formats and give
users the necessary options to customize their reports as desired.
With one consolidated data system that is easy to use, everyone who
needs access to important data can have it when they need it. No one
should be frustrated by an inability to get desired reports for analysis
of the data. Such analysis tools should be built right into a good
Is your business' data safe and secure?
When data resides on individual computers, and when there are
multiple computers with important data, it becomes very easy for data
to get lost or stolen. By having all your data on one data server,
everyone can share that information and the system will automatically
back-up your data on a nightly, hourly, or other regular basis. FileMaker
data cannot be moved off the server without permission, and select
data within FileMaker can be secured for specific user groups.
Can your organization be more efficient, productive and better
at what it does?
Always. And with a well-designed, cohesive data solution, you will
have a workplace
tool that makes your business more competitive and makes you better
at what you do.